Administrative and Registry Services

Enrolment Procedure
Enrolment forms are available from the Course Information Centre or you can download the form from the Internet.

Your 'Application For Enrolment" form (AFE) is submitted to ACADEMIC REGISTRY, either in person, at the *ACADEMIC REGISTRY HELPDESK or by post.


On receipt, your student file is created. A copy of your AFE, and any academic documentation is then forwarded to the FACULTY (teaching department) who will decide on your acceptance, and subsequently notify you in writing,


In the meantime, Academic Registry will check your documentation provided for evidence of date of birth and citizenship/permanent residency. If your application form has been completed fully and correctly, your REGISTRATION is then complete. If you have omitted any information requested, your Registration will be incomplete, and an automated letter generated, requesting the documentation/information.


These two processes are carried out simultaneously, so that any problems from one area don't impede on the other, causing further delay in your enrolment process.


If the Faculty accepts your application, they will put their "Offer of Place" in writing, and following receipt of your acceptance, input your module placements to its computer system. Once this is done, and providing your Registration is complete, an invoice is generated for the TUITION FEES, along with a statement detailing your enrolment and any financial transactions. There is a "DUE BY" date on the invoice, and all fees should be paid by this date, in order for you to receive a STUDENT ID CARD, and avoid any penalties for late payment. Once all fees are paid, a "Nil Balance" statement is sent to you, as well as your Student ID Card. You must have provided a passport-sized photograph for the automatic issue of your card.


Any module/course cancellations or withdrawals should be directed to the PROGRAMME ADMINISTRATOR of your Faculty, who will also determine any refunds due to you. If you paid your Tuition Fees by the STUDENT LOAN SCHEME, any refund will be credited back to your loan account.


There are various methods of fee payment: in cash/by cheque or credit card/EFTPOS/STUDENT LOAN. If you choose to pay by Student Loan, you should contact the *DEPARTMENT OF WORK & INCOME (WINZ), for advice on eligibility and an application form.


When you apply to WINZ for a Student Loan or Allowance, they will contact AUT for VERIFICATION OF STUDY details (VOS). AUT and WINZ transfer this information electronically, which is downloaded and processed on a daily basis. This means that if WINZ send a VOS request in the morning, it will respond within hours, if you have been invoiced, and they then process your Loan/Allowance application.
Please remember that it is YOUR responsibility to ensure your fees are paid by the payment date. Please note that any Student Allowance will not be released by WINZ until all fees are paid.

What happens if there's a problem?

If you encounter any problems with these processes, you may visit the ACADEMIC REGISTRY HELPDESK.



Course Fees

Payment Date

The date for payment of fees is printed on the fees invoice issued to the intending student. The amount shown must be paid in full by the close of business (normally 4.30pm) no later than the date specified.

Payment Method

All fee payments must be made to Academic Registry only.

Payment can be made by cash/EFTPOS (in person only), cheque, major credit card or by way of company guarantee.
You can also pay by means of the Government Student Loan Scheme.
You can pay inperson, via mail, by fax (credit card only).

Student Records

Access to Student Records

The Academic Records section of Academic Registry holds all your AUT course assessment and examination results. This information is important as it forms the basis for decisions on allowances and future study.

If you are transferring to another institution you will need to have your academic record transferred also. The other institution normally requests this on your behalf.

Copies of your academic history are available to you at a cost of $20. Application should be made to the Academic Records Office.